Eliminate manual receipt entry and reconciliation errors. Ellifo's intelligent fee management engine automates dynamic billing, online payments, and real-time ledger updates for schools and colleges.
Hours spent typing physical receipts into spreadsheets every evening.
Inconsistent late fee calculations leading to parent disputes.
Inability to see who owes what instantly across 1000+ students.
Struggling to match bank statements with thousands of manual entries.
Create complex fee models with varied heads, installment plans, and scholarship logic that apply automatically.
Direct integration with Razorpay & Stripe. Collect fees 24/7 via UPI, Cards, and Net Banking instantly.
Automated late fee calculation and daily penalty mapping. Send automated reminders to parents via WhatsApp.
Generate professional GST-compliant receipts instantly. Automated digital delivery to parents' email and app.
Unified financial view for every student. Track payment history, dues, and security deposits in one click.
Powerful CFO dashboards showing daily collections, projected revenue, and category-wise analysis.
Auto-Generate Dues
WhatsApp Reminders
UPI/Card Collection
Ledger Auto-Update
Our collection interface is designed for speed. Accountants can process payments, apply scholarships, and print receipts in under 30 seconds per student.
Most Indian schools don't charge a single "fee" — they charge tuition, admission, transport, lab, library, exam, and hostel fees, each with different applicability by grade, term, and sometimes even by bus route. The Dynamic Structures engine described above lets an accountant model this exact complexity once, at the start of the academic year, instead of re-deriving it manually every billing cycle. Sibling discounts, staff-ward waivers, and merit scholarships can be layered on top as rules, not one-off manual adjustments buried in a register that nobody remembers six months later.
Chasing overdue fees is one of the least pleasant parts of running a school office. Ellifo's real-time ledgers surface exactly who owes what, for how long, broken down by class and installment, so the fine automation and WhatsApp reminders covered earlier fire automatically before a balance becomes a serious arrear. Principals get a live defaulter list instead of discovering the shortfall at year-end audit, and front-office staff no longer have to keep a mental map of which parent still hasn't paid Term 2.
Because every gateway payment, cash entry, and cheque deposit lands in the same ledger the Smart Receipts feature reads from, closing the books at month-end stops being a manual matching exercise between bank statements and a paper cashbook. Accountants can filter collections by date, mode of payment, or fee head, export a clean reconciliation sheet, and hand it straight to the auditor — with every entry traceable back to the original receipt and the parent who paid it.
Students transfer out mid-term, families request fee adjustments, and occasionally a payment needs to be reversed. Instead of handling these as off-books cash corrections, every adjustment is logged against the original transaction with a reason code and an approver — so the ledger a parent sees in the app always matches what the accounts department can defend during an internal or statutory audit.
Many schools collect a refundable caution deposit or security deposit at admission, which needs to sit apart from regular fee income and be returned — often partially, after deducting damages or dues — when a student eventually leaves. Ellifo tracks these refundable heads as a distinct ledger line rather than folding them into general fee income, so the accounts team can see exactly how much refundable liability the school is carrying at any point, and process an accurate refund the moment a transfer certificate is issued.
Yes. The engine allows you to define GST percentage for specific heads (like Books or Uniforms). All receipts generated are tax-compliant and feature your institution's registration details.
Absolutely. You can define custom installment plans for each grade or even for individual students. The system automatically calculates dues for each installment date and sends reminders accordingly.
Online payments are settled directly into your institutional bank account according to the standard T+2 or T+3 cycle of the payment gateway provider (Razorpay/Stripe).
Yes. Discount rules can be configured once — by sibling count, staff status, or scholarship criteria — and the system applies them automatically at every billing cycle without manual re-entry.
Every refund or adjustment is logged against the original transaction with a reason code and approver, so the parent-facing ledger always matches what accounts can show during an audit.
Yes. Collections can be filtered by date, mode, or fee head and exported as a clean reconciliation sheet, with every line traceable back to its original receipt and payer.
Join 500+ global institutions scaling their collection efficiency with Ellifo.
